Best Practices Archive

November 2, 2017

Hugh Gilenson

Email Encryption Budgeting: Year-End Checklist

Like many of our partners and end-users, DataMotion is engaged in a detailed budgeting and planning exercise for the upcoming year. In this process, we’ve identified the most common sources of unbudgeted expense reported by our SecureMail users. Our finding is that some unbudgeted expense is unavoidable but a high percentage of it can be… Read More »

September 8, 2016

Monica Hutton

Using Enterprise Encryption – Where Do You Stand?

Earlier this year, Ponemon Institute and Thales e-Security released their 2016 Global Encryption Trends Study.  Conducted since 2005, the study takes a look at how the use of encryption has evolved, where enterprises are at now and the overall impact of encryption on these enterprises’ security. Over 5000 people were surveyed around the world. If… Read More »

August 25, 2015

Andrea Raglione

Are you ready for ALTA Best Practice #3?

The October deadline is drawing near. ALTA’s Best Practices for real estate settlement agents reflect new lender requirements. ALTA Best Practice guideline #3 specifies the use of “secure delivery methods when transmitting Non-Public Personal Information.” Act now to catch up with the impending industry mandates not be caught unprepared to demonstrate ongoing compliance and safeguards… Read More »

August 19, 2014

Andrea Raglione

Best Practices for Implementing Email Encryption

The best way to implement an encryption tools is to start with a good company policy and a good software solution. Your staff should thoroughly understand what your compliance policy requires of them and your software should fit your company’s unique security needs. The biggest obstacle to email encryption is user adoption. But if you… Read More »

August 2, 2013

Bob Janacek

3 Best Practices When Using Email On Mobile Devices

Here are a few quick tips to help you protect your personal information while using email on your mobile device. 1. Be careful what you click: Just as you have learned to be cautious when surfing the web or opening an email on your computer, what you click on while using email on your mobile… Read More »

November 11, 2011

Bob Janacek

Does your filtering look for the right things?

I ran across this great cartoon about filtering. Setting email encryption content filters is always a difficult task; there are so many parameters, context and cases that it can seem impossible to choose the right approach. Choosing the right type of content to scan for is always the most important step in any filtering solution.… Read More »

November 3, 2011

Bob Janacek

Reasons to encrypt your email

Michael Osterman posted a great summary of reasons to encrypt the content of email here. The thing I find most interesting is the number of different laws he points out showing requirements to protect information as it is sent. He mentions HIPAA and FINRA 8210, and then several state laws, including California, Massachusetts and Nevada… Read More »

October 26, 2011

Bob Janacek

Security Should be Hidden

An interesting survey reported last month shows that SMBs prefer their security tools to be hidden as much as possible from their end users as possible. This should not come as a surprise in my opinion as I have been saying this a LOT lately, that users should not be impacted by the security layers… Read More »

July 9, 2011

Bob Janacek

A reason to implement Policy-based Email Security?

A recent survey by an email security vendor shows some scary responses regarding email compliance violations. According to the results, almost three quarters of respondents admit to violating compliance requirements via email messages. Thankfully it seems that most of these were unintentional (two thirds of the violations), but still a quarter of all respondents violated compliance rules… Read More »

June 21, 2011

Bob Janacek

Security Should Work the Way You Do

I found an interesting article here about how the movie industry is so worried about their movies being copied that they have locked down their projectors to prevent access to them. The unintended consequence is that the theaters can't change the lenses on the projectors between 2D and 3D, so when we watch a 2D… Read More »

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